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Sep 3, 2004  
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Writing Business Letters

The full block format for writing business letters is the most modern of the formats and is typically the most used. It boasts a simple look that is effective in technical communication and its vertical format tends to reduce errors since the writer does not have to be concerned with horizontal spacing to indicate new paragraphs.

Tips when writing business letters in full block format include:

  • The heading should include the date that the business letter was written. When not using letterhead stationery to write your business letters, be sure to include your address over the date.
  • Make sure that the address above the salutation is the letter recipient's full address. This address should match the address on the envelope when mailing the business letter.
  • When writing business letters, the salutation should include the title 'Mr'. for men and 'Ms'. for women. Try to use a name to whom you can address your business letter to. If you are unable to obtain a name, then using "To Whom It May Concern" as a salutation is acceptable for business letters.
  • Readability of a business letter body depends on the chosen font. The generally accepted font is Times New Roman, size 12, although other fonts such as Arial may be used.
  • The complimentary close when writing a business letter should appear two lines below the last line of the body, at the left margin. A variety of closures are acceptable when ending business letters.
  • The identification line beneath your closure and signature should contain your typed name, and title.
  • Enclosures with business letters should be placed two vertical spaces below the identification line.

Sample Business Letters

Library Online features a large assortment of sample business letters to help you achieve your desired message when writing business letters.

Here you will find letter templates that will consistently give you and your company a professional image. There is a large selection of example business letter styles examples covering the most common business, career and personal situations, written by business professionals.

Click here to view our sample business letters.

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